Ellis King respects protecting the privacy of personally identifiable information. We are bound by the National Privacy Principles in the Privacy Act 2000 (Cth) in relation to the handling of personal information.
Collecting Personal Information
We only collect personal information that is necessary to deliver our services, including recruiting and consulting, or that is required for administration, invoicing and networking.
Ellis King collects personal information about you when you request our services, including first and last name, street address, phone number, email address, tax file number, banking details, next of kin, working visa, opinions and other information that could be used to provide you our recruitment or consulting services.
It also includes personal information provided in resumes such as references, education, employment qualifications, memberships, and competencies. We collect personal details over the phone, by letter, floppy disk & via electronic means. Information is also collected from other parties for example when doing reference checks.
Ellis King will not collect or monitor personal information about you without your consent unless we believe it is necessary:
- Because it is required by law.
- To provide you a service which you have requested.
- To protect the rights or property of Ellis King.
- To lessen a serious threat to a person’s health or safety.
Personal information will not be knowingly collected from a minor without his or her parent’s consent.
Ellis King will not ask an individual to provide sensitive personal information in a place where other people can overhear.
Using and Disclosing Personal Information
Ellis King recognise the trust that individuals place in us when they give us personal information. We will not sell, transfer, assign or rent your personal information. In order to deliver a service you have requested, we may sometimes share your personal information with an affiliate, subsidiary or potential employers. We will not otherwise disclose your personal information to others without your explicit consent, unless it is required by law.
If an individual indicates they do not want to receive further direct marketing or be contacted for marketing purposes by phone, fax, email, letter or in person, Ellis King has an effective system in place to record these requests and will action these as appropriate.
Ellis King reserves the right to disclose an individual’s personal information to a responsible person, a close relative or others with a close relationship to that individual where it is necessary to lessen or prevent a serious or imminent threat to the individual’s life, health or safety.
Keeping Information Accurate, Complete and Up to Date
While keeping in mind why the information is being collected, Ellis King takes reasonable steps to make sure that the information is accurate, complete and up-to-date at the time of collection and when used or disclosed.
Data Security
Ellis King will endeavour to take all reasonable steps to keep secure information, which it holds about individuals. Electronic information is stored on a secure server that is protected in controlled facilities. Documents and papers are stored and locked under key until they are no longer required. When electronic information is no longer required it is permanently destroyed. When physical information is no longer required it is placed in a confidential security bag and destroyed or shredded.
In addition, our employees and data processors are obliged to respect the confidentiality of any personal information held by us. Procedures are in place such as the:
- need to know principle that limits access to information to those people who need the information to carry out their duties.
- secure storage of all files after use to reduce the risk of unauthorised access to personal information.
Ellis King will not be held responsible for events arising from unauthorised access to your personal information.
Access and Correction
Ellis King takes reasonable steps to correct information if an individual shows that it is not accurate, complete or up-to-date.
Ellis King may deny access to some information providing access would have an unreasonable impact upon the privacy of other individuals. Additionally individuals will not have access to employee records.
Before access to personal information is granted to an individual their identity needs to be established. The individual is required to request the information in person or to provide personal details that can be used to identify them.
Anonymity
Wherever it is lawful and practical, individuals will have the option of not identifying themselves when entering into transactions with Ellis King.
Transborder Data Flow
Ellis King will only transfer personal information outside Australia with the consent of the individual and it if reasonably believes the information will be granted a similar level of protection as under the new Privacy Act.
For further information please refer to the National Privacy Principles by contracting the office of the Federal Privacy Commissioner or wide their website.
